This is a completely valid question, especially because it has to deal with your businesses sensitive financial information. A lot of business owners have a concern with this and can be hesitant to move their information to the cloud, especially when they feel that their information is more secure in the offline sector. Maybe moving your information to the cloud isn’t the best option for your business but this article will arm you with the information you need to make a well informed decision about whether it’s time to move to the cloud or not.
If, after reading this article you would like more information about the level of security that Quickbooks takes to keep your information safe, check out this white paper that they produced for the public.
One great thing about Quickbooks is that they understand they have big shoes to fill as far as keeping your information secure and they take this task very, very seriously.
They have taken it upon themselves to implement 24 hour on site security complete with video surveillance, alarms and backup generators that allow for uninterrupted access.
As far as keeping the bad guys from accessing your information, they require a certain level of password protection to login to your account, their servers are firewall protected and they use the same encryption technology that is used by the world’s top banking institutions.
Have you ever encountered a situation where the company computer crashed, it had all of the data for the entire business on it and then to put the cherry on top, the accounting software hadn’t been backed up in weeks or even worse, several months? This situation can throw a wrench in everything and can almost cause a business crisis. Quickbooks wants to make sure that you don’t ever lose your accounting information, that it is always accessible and always backed up. They automatically backup your information and keep it locked up and under high security, 24/7.
Now, you might also want to make sure that your information is accessible at the precise moment that you need it. Well, with the servers and self-correcting error detection program that Quickbooks has implemented, they’ve allowed your information to be accessible 99.8% of the time over the last 3 years. Now that’s pretty good if you ask me!
There’s a whole other level of protection for what goes on inside of your account. You have the power to create customized levels of permission for the people who have access to your accounting software. Each person that has access to your account is also required to have their own customized password. This means that if you only want an employee to have access to the timesheets for payroll but nothing else in the account, you can make that happen!
Lastly, but certainly not the least, there is an audit trail of every user that logs in to the account and any changes that occur within the account are recorded with a date, time and user that made those changes. This can make problem solving a breeze when a question arises about a certain transaction that was entered.
Woah, now that was a lot of information just to cover accounting software security but this is a serious subject and it deserves a little bit of attention.
At Three Rivers Bookkeeping, we use Quickbooks Online for our accounting software but honestly, our software choices may not be the right fit for your business bookkeeping solutions. If you have questions or concerns or just aren’t quite sure of what you might need, feel free to reach out to us and we would be more than happy to point you in the right direction for your business needs.