By Natalie - June 6, 2023
Categories: Bookkeeping

Bookkeeping is an integral part of any business, but this is especially true for auto repair shops. Auto repair shops have a lot of moving parts to keep track of that impact their finances and bottom line, including auto repair tech wages, parts prices, inventory, equipment, maintenance, and more. It’s important that auto shops keep detailed financial records of their transactions and sales to help them make informed decisions for their business. In this blog post, I’m sharing 7 ways to level up your bookkeeping for auto repair shops.  


How to Level Up Bookkeeping for Auto Repair Shops


#1: Choose an Accounting Software

My number one tip for leveling up your auto shop’s bookkeeping is to choose an accounting software to help you streamline your bookkeeping. Softwares such as Quickbooks Online can eliminate the stress and overwhelm of bookkeeping by keeping all of your expenses, inventory, profits, receipts, and invoices in one place. 


#2: Track Your Expenses

Accurate bookkeeping relies on detailed expense tracking reports. Therefore, it’s incredibly important to save your receipts and invoices for all of the purchases made for your auto repair shop. This includes parts, supplies, equipment, maintenance, and labor wages. You can track and categorize all of this inside of Quickbooks Online or your accounting software of choice. 


#3: Separate Personal and Business Finances

If you run a small auto repair shop, it’s important to keep your personal and business finances separate. This will ensure you have accurate bookkeeping for your auto repair shop. I recommend having separate bank accounts and credit cards for your business and personal expenses. This will also make it easier to track your income and expenses to ensure you are not mixing transactions, which can make things tricky come tax time. 


#4: Reconcile Accounts Regularly

The purpose of reconciling your accounts is to ensure that your financial records match your bank statements. By doing this regularly, at least once a month, you can catch any discrepancies and fix them quickly, such as a missed transaction or payment or any other errors. Having accurate records is essential for bookkeeping for auto repair shops. 


#5: Operate on a Budget

In order to have a profitable auto repair shop, it’s important to create and operate on a budget. This can help you forecast your finances to make informed decisions. To do this, estimate your monthly expenses and revenue and create your budget from there to ensure you remain profitable. A budget is helpful in identifying where you can cut or reduce costs, increase revenue, and can also help you structure your parts pricing strategy. 


#6: Monitor Cash Flow

Alongside operating on a budget, it’s also important for bookkeeping for auto shops to monitor your cash flow and the money coming in and out of your business. This will help you make sure you have enough money in your accounts to cover expenses and pay your employees. A healthy cash flow is key to having a thriving auto shop. Your accounting software can help you track your cash flow and flag any issues that should be addressed. 

#7: Hire a Bookkeeper for Your Auto Repair Shop

Last but not least, if you want to uplevel your bookkeeping for auto repair shops, hiring a bookkeeper is a great investment. This is especially true if bookkeeping is not your specialty. A bookkeeper is trained to effectively manage financial records to keep them up-to-date and accurate. This can free up your time to focus on your zone of genius in your auto repair shop while feeling confident that your bookkeeping is under control. 


All in all, bookkeeping for auto repair shops is crucial to their success, profitability, and financial health. If you’re ready to partner with a bookkeeper, you can book a free consultation call with us to learn more about our services and how we can help you.